Welcome to the Amsterdam Student Association Gay!

A GMM can be scary to attend, that's why you can find more information about the GMM here.

What is a GMM and why should I attend?

GMM stands for 'General Members Meeting', it is where members of the association come together to discuss the current state of affairs within the association. The GMM is the highest body of an association and therefore is above the board. Even though the board runs the association, they have to act according to the needs of the members and the rules of the GMM. That is why it is important to attend the GMM; so you can make your voice heard in A.S.V.Gay!

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How does the GMM work?

GMMs can sound tedious, technical, and complicated. Even though it may seem like that at first because of all the rules, it can also be a lot of fun. And eventually, you'll come to the understanding that those rules are helpful to keep it concise and straightforward. A GMM works as follows:

Two weeks before a GMM you will receive the agenda and the GMM documents. This includes discussion points and a more in-depth explanation of these points. Additionally, there will be a link to Google Forms where you can put in your questions in advance of the GMM. During the GMM these documents will be discussed and voted on.

The finger system

To keep the discussion organized, the finger system is used. It works as follows:

  • 1 finger - new question or remark about point of discussion

  • 2 fingers - direct question or remark on last question or remark

  • Pinky - technical question or remark 

  • OK-sign - a bullshit remark or joke

Voting

After discussing one of the points, there will be a vote. Only members can actually vote. Donators, honorary members, alumni, and other invitees are allowed to attend, however, they are not allowed to vote. During voting there will be four options:

  • A vote in favor of the proposal

  • A vote against the proposal

  • A blank vote, which indicates that the voter disagrees with the votingprocedure, this will count as a vote against the proposal.

  • A withholding of vote, indicates that the voter is not voting. During the vote count, this vote won't be taken into consideration by the total amount of votes.

What will be discussed during a GMM?

The things discussed during a GMM have a direct influence on the association, such as: who gets to be on the board, the conditions that must be met to become a member, where the money gets spent, and many other things.

In addition, some commissions and workgroups will be appointed by the GMM, for the reason that they are seen as supporting bodies of the association. This means that new members have to be voted in, and old members have to be turned down. This concerns the following committees and workgroups:

  • Acquisitions Committee

  • Financial Audit Committee

  • Advisory Council

  • Selection Committee

  • Diversity Working Group

  • Bylaws Working Group

GMM dates 2023-2024

Here are all the GMM dates listed:

September 28, 2023: Change-over GMM

  • here the former board and the upcoming board will swap

October 3, 2023: Policy Plan GMM

  • here the new board will present their policy plan, media plan and the budget plan

December 7, 2023: December GMM

  • here other discussion points will be discussed

March 5, 2024: half-year GMM

  • here updates will be given from the board, Treasurer, Financial Audit Committee, the Advisory Council, the Acquisitions Committee, and the current working groups (such as the Diversity Working Group and the Multi Annual Working Group)

  • The Selection Committee will be voted in

  • Gayker: an award for someone who has offered great help to the association

June 13, 2024: voting of the new board GMM

  • here the new board and Lustrum Committee will be voted in

Mark your calendars and make sure to be there!

Still have questions about the General Members Meeting? Send an email to voorzitter@asvgay.nl!